For Academic year 2009/10, we are pleased to share some information as follows:
Claim for transportation
- Scholars are allowed to submit claim for monthly transportation fare (i.e accommodation ->university -> accommodation) and is capped at AUD$50/month (Australia), NZD$50/month (New Zealand).
- Proof of receipt for transportation has to be attached with the claim.
- Medicine scholars : for rotation round, claim to be submitted as usual.
Claim for books
- Scholars are allowed to submit claim for purchases of academic book, if the amount exceeds current allocation of AUD$400/year(Australia) , NZD$188/year (New Zealand)
- Proof of receipt and list of books recommended/endorsed/signed by Head of School/University have to be attached with the claim.
- For unreceipted claim (eg: books bought from Seniors or secondhand shop), list of books endorsed/signed by Head of School/University have to be attached with the claim.
Claim for Foreign Language Class
- Scholars are encouraged to learn a foreign language (preferably Arabic, French, Japanese, Spanish) and fees is claimable.
- This class has to be taken at respective university and preferably, fees should be added to the annual tuition fees. If not, scholars have to pay on their own and submit the claim.
- Proof of receipt for this class has to be attached with the claim.
Claim for Society/Sport
- Scholars are allowed to submit claim for Society/Sport (Choose one. Either Society or Sport), organised/held by/ at the University, with the capping of AUD$100/year (Australia), NZD$100/year (New Zealand)
- Proof of receipt for Society/Sport has to be attached with the claim.
Claim for Utilities
- Scholars are allowed to claim for utilities (electricity, gas and water) and is capped at AUD$50/month (Australia), NZD$50/month (New Zealand).
- Proof of receipt and bill have to be attached with the claim.
Claim for internet charges
- Scholars are allowed to claim for internet charges and is capped at AUD$50/month (Australia), NZD$50/month (New Zealand)[applicable both On Campus and Off Campus accommodation).
- Proof of receipt and bill have to be attached with the claim.
- Note : Internet installation/reactivation charges no longer claimable.
Claim for accommodation rental
- As per current practice. Scholars are allowed to claim (i..e PETRONAS is paying) for accommodation rental and is capped at AUD$300/week (On Campus), AUD$250/week (Off Campus) [NZD$300/week (On Campus, NZD$250/week (Off Campus)].
- Proof of receipt/documentation/tenancy agreement has to be attached with the claim.
- Return of “Bond Payment” is to PETRONAS, should PETRONAS had paid for the bond at the beginning.
Claim for Field Trip
- Eligible scholars (Geology) are allowed to submit claim for “Field Trip” approved/organised by School/University.
- Preferably request University to bill directly to PETRONAS Sydney Office.
- Otherwise, Proof of receipt and list of items required recommended/endorsed/signed by Head of School/University have to be attached with the claim.
Claim for Laundry
- Scholars are allowed to claim for laundry. This claim is put on hold until mechanism resolved as most scholars used coin operated washing machines and dryers.
Other Claims
- Other claims that have not been stated above remain status quo.
- Proof of receipt/bill/supporting documents have to be attached with the claim.
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IMPORTANT NOTE
Submission of claims should not exceed the stated capped amount and if one is caught submitting more than the capped amount, stern action is going to be taken.
For claims to be processed effectively, please adhere to the following instructions:
- All proof of receipts have to be attached, ensured legibility, categorised and arranged accordingly.
- All details on the claim form (i.e Scholar number, Bank Sort Branch No., Bank Account, etc) have to be filled in. Failing to do so, claims forms are not going to be processed.
- Staple the claim form together with all proof of receipts and bill or please use a paper clip.
- One claim form for one scholar. To help us identifying who are the housemates/flatmates and distributing the charges accordingly.
- Submit claim form to PETRONAS Sydney Office, not KLCC Office.
We are answerable to audit query and proof of receipts is a must. Please follow the above instructions and give us your full cooperation. Help us to help you. Act responsibly!
Sydney Office could process your claims with all complete documentations. Once processed, disbursement of payment is done by PETRONAS Finance Services Department in Kuala Lumpur (KL).
Kindly keep your own record of your claim. For info, at Sydney Office we process scholars claim daily, we submit to KL once a week. As the claims reach KL, we do not have control over them notwithstanding we state payment request date.
Only the following attached claim form and list of receipted/unreceipted form are accepted. The above new claimable items are valid for receipts dated from 1st Feb 2009 onwards.
**For claim forms please refer to our sidebar or to the PETSA's Official Website
