PETROVIC Annual Grand Meeting 2009 - 17th October 2009

First of all, thank you all for attending the AGM.

The AGM was held immediately after the Annual Dinner to celebrate the graduating scholars.The AGM began with Presidential speech, followed by the year's report of activities and report from the Treasurer. Also, amendments of the constitution were also brought forward, mainly about including MISC scholar into the PETROVIC club. This was followed by voting the new committee.

The voting process went on smoothly. Another change that was made was to include another welfare officer so that each university( Melbourne and Monash) have its own welfare officer. This is done so that, the officers are more approachable personally to discuss personal welfare matters.

We would like to thank Melbourne University for giving us the venue in a short notice and the sponsors for the dinner.

Finally, we as the new committee would like to thank the old committee for their contributions made to the club and providing the new committee a smooth transition. Also we would like to thank all AGM attendees and their votes.


Committee 2009/2010

President: Muhd Husyani Hasni

Vice President(Melbourne): Agnes Sia Hui Bing

Vice President(Monash): Aliyas Zakaria

Secretary: Yvonne Lai Kah Ine

Vice secretary: Siti Khadijah

Treasurer: Amirah Azlan

Academic Officer: Lee Ze Ying

Activities Officer: Iman Zahry

Welfare Officer (Melbourne): Faisal Hamssin

Welfare Officer (Monash): Yeo Geok Lin

IT Officer: Prabuharan

Religious Officer: Nurul Azeem

Liaison Officer: Alfarouq Abdul Rahaman

All members can be contacted at info@petronasvictoriaclub.org

First row(L-R): Iman Zhary, Nurul Azeem, Agnes Sia, Yvonne Lai, Lee Zi Ying, Siti Khadijah, Amirah Azlan
Second row(L-R): Faisal Hamssin, Alfarouq Abdul Rahaman, Aliyas Zakaria, Muhd Husyani Hasni, Prabuharan, Yeo Geok Lin

Annual BBQ and General Meeting

On sunday, March 15th 2009 we had our Annual BBQ and General Meeting for year 2009. At first we planned to have our BBQ at Princes Park where we can play some games later, but due to the unpredictable weather, we reckon we should stay somewhere sheltered – College Square Lygon. Thus on the day itself a huge texting frenzy hit us as we were trying to inform as many people as possible for the venue changes.

The menu was, as usual: some bread, sausages, BBQ chicken, potato salad and fruits. Although it was chilling like nobody’s business, we managed to cook (but apparently not fast enough, we turned into MONSTERS when it comes to food!) and made everybody happy *grin*.

After eating, its time to talk talk talk. Azmir was the emcee for the day (because I don’t feel like shouting haha), introducing the new students who just landed to Aussie a few weeks before. Mazlan briefed about our annual activity planner, and Faizal was appointed as the head of dinner committees this year.

Rusydina

Miss President 08/09

PETROVIC Annual Grand Meeting 2008 - 20th September 2008

Thanks to everyone who made it to the AGM!

The AGM went fair smoothly, starting with the Presidential Speech, continued with a quick summary of the yearly activities that Petrovic had been involved in, followed by the Treasurer’s Report, constitutional amendments (which there were none), and ending with the voting of the new committee.

We appreciate you taking time out of your schedules to make your vote. The AGM went smoothly and we would like to thank Melbourne University for sponsoring the venue, we appreciate the help that the university has extended to Petrovic throughout the years.

Thank you to the old committee for their hard work and best of luck to the new committee! We hope that the committee will keep growing and improving by leaps and bounds, and we’re sure that everyone will put in their best efforts!

COMMITTEE 2008/2009

President : Nur Rusydina Zulkefli (nur.rusydina@petronasvictoriaclub.org)

Vice President (Melbourne) : Mohd Amir Moslim (amir.moslim@petronasvictoriaclub.org)

Vice President (Monash) : Mohamad Azri Kamarulbahrin (azri.kamarulbahrin@petronasvictoriaclub.org)

Secretary : Liyana Zainal Ariffin (liyana.za@petronasvictoriaclub.org)

Vice Secretary : Muhd Husyaini Hasni (husyaini.hasni@petronasvictoriaclub.org)

Treasurer : Chuah Rhun Kiet (rhun.kiet@petronasvictoriaclub.org)

Activities Officer : Mazlan Omar (mazlan.omar@petronasvictoriaclub.org)

Academic Officer : Nicholas Lai Xin Onn (xin.onn@petronasvictoriaclub.org)

Welfare Officer : Shazwan Kamel (shazwan.kamel@petronasvictoriaclub.org)

Liason Officer : Ilani Jamin (ilani.jamin@petronasvictoriaclub.org)

IT Officer : Aliyas Zakaria (aliyas.zakaria@petronasvictoriaclub.org)

Religious Officer : Mohammad Azmir Ariffin (azmir.ariffin@petronasvictoriaclub.org)

See you all at the dinner!

First Row (L-R) : Liyana Zainal Ariffin, Nur Asiah Abd Rahman, Ajjrina Annuar, Rusydina Zulkefli, Khaidatul Nisa Mohamed Zabidi, Ilani Mohd Jamin

Second Row (L-R): Mohammad Azmir Ariffin, Mohamad Azri Kamarulbahrin, Mohd A. Fariz A Munin, Kamal Hadi Muhamad, Suhaimi Abdul Farouk, Shazwan Kamel, Chuah Rhun Kiet, Muhd Husyaini Hasni

PETROVIC Annual Grand Meeting 2008 Nominations

The time of the year has come again for PetroVic AGM 2008! The details are as follows:
Date: 20th September 2008
Time: 11am - 2pm
Venue: Yasuko Hiraoka Myer Room (inside Sidney Myer Asia Centre)

How to get there?
By tram
From the city, take any tram on Swanston Street heading towards Melbourne University. Stop at tram stop no 1 (Melbourne University). The Sidney Myer Asia Centre Building will be right in front of you. The lecture theatre is located at the underground level.

Attendance
Attendance is compulsory for the AGM.

Nominations for 2008/2009 Committee
List of current nominations [as of 7.30am 20th September 2008]

President

• Nur Rusydina Zulkefli
• Kamal Hadi

Vice President (Melbourne)

• Mohd Amir Moslim

Vice President (Monash)

• Mohamad Azri Kamarulbahrin

Secretary

• Liyana Zainal Ariffin

Vice Secretary

• Muhd Husyaini Hasni

Treasurer

• Chuah Rhun Kiet

Activities Officer

• Mazlan Omar

Welfare Officer

• Mohammed Azmir Ariffin

Liaison Officer

• Ilani Jamin

IT Officer

• Aliyas Zakaria

Meeting with Mr Ezidy, 17th March 2008

Thank you everyone who made it to En Ezidy’s briefing yesterday!

Attendance was good, even with the short notice and the confusion with the venue, which ended up in Malaysian Hall over dinner.

There was a short welcoming speech by Suhaimi, the Petrovic president, before En Ezidy briefed everyone on the current issues and situations of Petronas scholars throughout Australia.

On an academic note, the number of green certificates given out to Petronas scholars (which, as we all know are an indication of the scholars meeting (or perhaps exceeding) expectations) has increased for 2007.

The new arrangements for accommodation are geared to each student having their own room, and respecting privacy issues, as well as increased comfort to students.

There has been no decision made on the allowance issue. However, the issue was reviewed in December and is still under consideration by Petronas. There is a team that is managing the issue at the moment and student input has been taken in, with the information provided by the Petrovic survey and proposal as a guide.

As a result of the Leadership Forum in Sydney 2007, a Scholars Leadership Development Program was come up with. This is currently piloted in Sydney, and will be further trialed in Auckland before implementation to the rest of the Petronas scholars. The aim of the program is to develop competencies required by Petronas : ROTI BALDO (Reach Out, Take Initiative, Be A Learner, and Develop Others).

The role of Petrovic was reiterated as a platform to develop leadership skills, and attendance was encouraged for all scholars.

On a personal note, congratulations were given to Aishah and Martin for being elected technical representatives for the Society of Automotive Engineers (SAE).

QUESTION AND ANSWER SESSION SUMMARY

1. With the introduction of the AUD50 cap, bills can be prepaid with our own electrical providers, as long as the full receipts are given to the Sydney office. Also, since claims are made once every three months, the total amount claimed is AUD150, and this is irrespective of whether the monthly amount is more or less than AUD50.

Eg April AUD40

Student pays AUD50, where AUD40 goes to existing bills and AUD10 is billed separately as a prepaid electricity account. The claim for both bills (as long as it doesn’t exceed AUD50), is accepted.

Eg. April AUD60 + May AUD40 + June AUD50 = AUD150

Even though April’s bills is above AUD50, because the total claim made does not exceed AUD150 for three months, this claim can be accepted.

2. Claims are tri-monthly and can be made at any time.

3. Final year interviews will be from the 4^th to the 10^th of July, tentatively. For individuals graduating mid-2009, interviews will be held then. The place is still to be confirmed. Petronas will be liasing with MASCA for help to organize transport and information.

4. The allowance proposal is still under review and no decision has been made. It was suggested that a forum between students, the team managing the allowance issues and Hassan Merican be initiated.

ATTENDANCE

En. Ezidy Abdul Azis

Aimi Nordin Aishah Mastura Supian Ajjrina Annuar Celestine Johnny Bouniu Chuah Rhun Kiet Eby Joharr Rubian Mohd Yusoff Farah Hanim Abdullah Faridatul Akma Bahari Fatimah Az-zahra’ Shaari Fikri Akmal Mohamed Saleh Hairul Hazwan Drahman Izdihar Abdul Hapiz Khaidatul Nisa Mohamed Zabidi Liyana Zainal Ariffin Martin Huan Guikai Mohd Amir Moslim

Mohd Faiz Fuazi Mohd Sukri Ismail Muhammad Naqiuddin Baharum Muhammad Rafiq Hamdan Muhammad Yusri Mat Lani Muhd Husyaini Hasni Nor Syahira Mohd Shahib Norasyiqin binti Baharuddin Nur Asiah Abdul Rahman Nur Atiyah Mohd Nor Rusydina Zulkefli Shazana Sofia Mustapa Suhaimi Abdul Farouk Wan Saidah Hanisah Wan Iskandar Zuriyaty Md Yusoff

Apologies

Alia Rashiqah Ab Rahman Hazwan Razak Karthiben Mahendranathan Muhammad Ashraf Rozali Nabila Mohd Yusoff

Nadiah Lotfy Nicholas Lai Xin Onn Nor Farhana Mohd Fazly Nur Badriah Burhan Zulqisti

Meeting with Mr Ezidy

Salam and hello everyone!

As mentioned during the barbecue, En Ezidy will be meeting all scholars for this semester. I believe Monash has already had their meeting today, and this e-mail to update all Melbourne University students on the details of the meeting tomorrow.

Place : Malaysian Hall

Time : 7.00 pm

Date : Monday, 17 March 2008

Attendance is compulsory, apologies to be made to the club or En Ezidy himself. Food will be delivered to Malaysian Hall, unless other arrangements have been made.

Take advantage of the question and answer session! See you guys tomorrow!

--
KHAIDATUL NISA MOHAMED ZABIDI
Petrovic Secretary 2008
Email: aida.zabidi@petronasvictoriaclub.org

PETROVIC Annual Barbeque and General Meeting

Welcome back everyone!

As usual, PETROVIC is holding our traditional first event: The combined general meeting and barbecue! It's an opportunity to say hi to everyone, and for the new students to get to know the (ahem) older students, for general fun and mingling!

And seriously, who says no to free food?

Attendance is compulsory as we are combining the barbecue with our general meeting.

Discussion will include introduction of the new committee, general administrative issues with regards to welfare and an overview of the yearly calendar!

Details of the event are as follows:

Date : Saturday, 15 March 2008
Time : 11.00am to 2.00pm
Food : Provided, but you're more than welcome to bring pot-luck food & snacks.
Location :
Alexandra avenue park barbecue pits - along the Yarra river near the Swan St. Bridge, opposite Olympic Park [location map attached]
How to get there by public transport:
[1] Take any tram heading south on Swanston Street, get down at stop #14 (The Arts Centre). Walk along the Yarra river towards Swan St. Bridge until you smell the food. OR
[2] Take tram #70 (Wattle Park) and get down at Stop 7C [MCG/Vodafove/Rod Laver Arena]. Walk past Rod Laver Arena towards the river and cross the bridge; barbeque pits will be on your left.
Annual Club Membership Fee Special : $10 (only applicable to those who attend & pay during this event. Normal membership fee $15)

If you have any questions, don't hesitate to e-mail info@petronasvictoriaclub.org
Spread the word to all PETROVIC members, see you guys there!

Mohd Amir Moslim
on behalf of
PETRONAS Victoria Club (PETROVIC)
Web : www.petronasvictoriaclub.org
Club Email : info@petronasvictoriaclub.org

PETROVIC Annual Grand Meeting, 21st October 2007

MINUTES

PETROVIC ANNUAL GENERAL MEETING

2.00-5.00pm, 21^st October 2007

Arrows on Swanston

Shazana Sofia Mustapa (Chair) President Muhammad Zafril Aznor Vice President Khaidatul Nisa Mohamed Zabidi Secretary Zuriyaty Md Yusoff Vice Secretary Aishah Mastura Supian Treasurer Muhammad Yusri Mat Lani Muhammad Ashraf Rozali Fatimah Az-Zahra’ Fikri Akmal Mohamed Saleh Hairul Hazwan Drahman Eby Joharr Rubian Mohd Yusoff Abdul Ghafar Aimi Nordin Ajjrina Annuar Alia Rashiqah Ab Rahman Anas Fadzilan Celestine Johnny Bouniu Chuah Rhun Kiet Dahlila Kamat Farah Hanim Abdullah Faridatul Akma Bahari Fariz Abdul Munir Hadri Mohd Aidnil Hazwan Razak Izdihar Abdul Hapiz Izyan Khairuddin Jovan Nair Liyana Zainal Ariffin Martin Huan Guikai Mohd Amir Moslim Mohd Faiz Abdul Razak Mohd Faiz Fuazi Welfare Officer Liason Officer Academic Officer Activities Officer IT Officer Mess Officer Mohd Safwan Abd Rahman Mohd Sharmin Mazlan Muhammad Rafiq Hamdan Muhd Husyaini Hasni Nabila Mohd Yusoff Nadiah Lotfy Nicholas Lai Xin Onn Nik Nathasha Hani Nik Isahak Nor Farhana Mohd Fazly Nor Syahira Mohd Shahib Norasyiqin binti Baharuddin Normazura Chik Omar Nur Asiah Abdul Rahman Nur Atiyah Mohd Nor Nur Badriah Burhan Raihana Rahman Rusydina Zulkefli Suhaimi Abdul Farouk Wan Saidah Hanisah Wan Iskandar Zaid Wahid Zulqisti

Welcome and Introductions

Shazana Sofia Mustapa

· The club president welcomed and thanked all members for taking time out to attend the meeting.

· The meeting agenda was run through briefly.

Secretary Report

Khaidatul Nisa Mohamed Zabidi

· The club secretary ran through the list of activities that were carried out throughout the year.

· The list of activities are as stated below.

§ General Meeting

§ Barbecue

§ Bowling Night

§ Melbourne University Night Market

§ Easter Laser Wars Activity

§ Motivational Seminar

§ Inter-club Bowling’

§ Pak Lah’s Visit

§ General Meeting and barbecue

§ Festival of Nations

§ Brain Management Workshop

§ Piala Musim Bunga

§ En. Ezidy’s Visit and Fast Breaking

§ Annual General Meeting

§ Annual Dinner

· Comments were made on successful activities and improvements that could be made.

Treasurer’s Report

Aishah Mastura Supian

· The treasurer ran through a gross budget report.

· Separate reports for activities were also reiterated.

· The final tally in the treasury was not mentioned as the final yearly activity, the annual dinner, was not over.

· The bank balance stands at AUD1000.

· Improvements to the banking system were deliberated.

· The club decided to allow the use of a Netbanking system, where the treasurer and one other authorized person would have access to the information.

· The use of Netbanking will be implemented next year (2008).

Amendments to the Constitution

1. Committee Term

It was decided that in order to serve on the committee, any interested party would need to be able to complete the entire year of study. This excludes participation by interested parties who graduate in the middle of the year.

1.

2. Dual Roles of Committee

The high committee are not allowed to hold high posts in other committees. This is due to a breach of interest for the club.

3. Voting Procedures

It was discussed if voting should be two thirds or simple majority in order to change part of the constitution.

Voting

Outgoing Committee 2007

President Shazana Sofia Mustapa

Vice President Muhammad Zafril Aznor

Secretary Khaidatul Nisa Mohamed Zabidi

Vice Secretary Zuriyaty Md Yusoff

Treasurer Aishah Mastura Supian

Welfare Officer Muhammad Yusri Mat Lani

Liason Officer Muhammad Ashraf Rozali

Academic Officer Fatimah Az-Zahra’

Activities Officer Fikri Akmal Mohamed Saleh

IT Officer Hairul Hazwan Drahman

Mess Officer Eby Joharr Rubian Mohd Yusoff

Incoming Committee 2008

President Suhaimi Abdul Farouk

Vice President Wan Saidah Hanisah Wan Iskandar

Secretary Khaidatul Nisa Mohamed Zabidi

Vice Secretary Nur Asiah Abdul Rahman

Treasurer Chuah Rhun Kiet

Welfare Officer Nur Rusydina Zulkefli

Liason Officer Nicholas Lai Xin Onn

Academic Officer Ajjrina Annuar

Activities Officer Liyana Zainal Ariffin

IT Officer Mohd Amir Moslim

Meeting Concluded 5.00 pm

PETROVIC General Meeting, 5th August 2007

Petrovic's General Meeting was held at College Square Lygon, along with a barbecue.

The purpose of the meeting is to update scholars on activities due to be held in this semester as well as introduce the two new exchange students from Universiti Teknologi Petronas (UTP), Dalila and Gafar.

Thank you for all those who gave up their Sunday mornings to make it!