PETROVIC Annual Grand Meeting 2009 - 17th October 2009

First of all, thank you all for attending the AGM.

The AGM was held immediately after the Annual Dinner to celebrate the graduating scholars.The AGM began with Presidential speech, followed by the year's report of activities and report from the Treasurer. Also, amendments of the constitution were also brought forward, mainly about including MISC scholar into the PETROVIC club. This was followed by voting the new committee.

The voting process went on smoothly. Another change that was made was to include another welfare officer so that each university( Melbourne and Monash) have its own welfare officer. This is done so that, the officers are more approachable personally to discuss personal welfare matters.

We would like to thank Melbourne University for giving us the venue in a short notice and the sponsors for the dinner.

Finally, we as the new committee would like to thank the old committee for their contributions made to the club and providing the new committee a smooth transition. Also we would like to thank all AGM attendees and their votes.


Committee 2009/2010

President: Muhd Husyani Hasni

Vice President(Melbourne): Agnes Sia Hui Bing

Vice President(Monash): Aliyas Zakaria

Secretary: Yvonne Lai Kah Ine

Vice secretary: Siti Khadijah

Treasurer: Amirah Azlan

Academic Officer: Lee Ze Ying

Activities Officer: Iman Zahry

Welfare Officer (Melbourne): Faisal Hamssin

Welfare Officer (Monash): Yeo Geok Lin

IT Officer: Prabuharan

Religious Officer: Nurul Azeem

Liaison Officer: Alfarouq Abdul Rahaman

All members can be contacted at info@petronasvictoriaclub.org

First row(L-R): Iman Zhary, Nurul Azeem, Agnes Sia, Yvonne Lai, Lee Zi Ying, Siti Khadijah, Amirah Azlan
Second row(L-R): Faisal Hamssin, Alfarouq Abdul Rahaman, Aliyas Zakaria, Muhd Husyani Hasni, Prabuharan, Yeo Geok Lin

PETROVIC Annual Grand Meeting 2008 - 20th September 2008

Thanks to everyone who made it to the AGM!

The AGM went fair smoothly, starting with the Presidential Speech, continued with a quick summary of the yearly activities that Petrovic had been involved in, followed by the Treasurer’s Report, constitutional amendments (which there were none), and ending with the voting of the new committee.

We appreciate you taking time out of your schedules to make your vote. The AGM went smoothly and we would like to thank Melbourne University for sponsoring the venue, we appreciate the help that the university has extended to Petrovic throughout the years.

Thank you to the old committee for their hard work and best of luck to the new committee! We hope that the committee will keep growing and improving by leaps and bounds, and we’re sure that everyone will put in their best efforts!

COMMITTEE 2008/2009

President : Nur Rusydina Zulkefli (nur.rusydina@petronasvictoriaclub.org)

Vice President (Melbourne) : Mohd Amir Moslim (amir.moslim@petronasvictoriaclub.org)

Vice President (Monash) : Mohamad Azri Kamarulbahrin (azri.kamarulbahrin@petronasvictoriaclub.org)

Secretary : Liyana Zainal Ariffin (liyana.za@petronasvictoriaclub.org)

Vice Secretary : Muhd Husyaini Hasni (husyaini.hasni@petronasvictoriaclub.org)

Treasurer : Chuah Rhun Kiet (rhun.kiet@petronasvictoriaclub.org)

Activities Officer : Mazlan Omar (mazlan.omar@petronasvictoriaclub.org)

Academic Officer : Nicholas Lai Xin Onn (xin.onn@petronasvictoriaclub.org)

Welfare Officer : Shazwan Kamel (shazwan.kamel@petronasvictoriaclub.org)

Liason Officer : Ilani Jamin (ilani.jamin@petronasvictoriaclub.org)

IT Officer : Aliyas Zakaria (aliyas.zakaria@petronasvictoriaclub.org)

Religious Officer : Mohammad Azmir Ariffin (azmir.ariffin@petronasvictoriaclub.org)

See you all at the dinner!

First Row (L-R) : Liyana Zainal Ariffin, Nur Asiah Abd Rahman, Ajjrina Annuar, Rusydina Zulkefli, Khaidatul Nisa Mohamed Zabidi, Ilani Mohd Jamin

Second Row (L-R): Mohammad Azmir Ariffin, Mohamad Azri Kamarulbahrin, Mohd A. Fariz A Munin, Kamal Hadi Muhamad, Suhaimi Abdul Farouk, Shazwan Kamel, Chuah Rhun Kiet, Muhd Husyaini Hasni

AGM Venue Change

Hi all,

Apologies, but there is a last minute room change at the moment due to a mix-up with Melbourne Uni staff.

We are still based in the Sydney Myer Asia Centre, but we are now using the Yasuko Hiraoka Myer Room (I know, what a mouthful hey?)

Same building, I repeat, it is in the same building.

We will have ushers on the day, so don't stress too much. See you all there tomorrow!

Regards,
Khaidatul Nisa Mohamed Zabidi
Petrovic Secretary

PETROVIC Annual Grand Meeting 2008 Nominations

The time of the year has come again for PetroVic AGM 2008! The details are as follows:
Date: 20th September 2008
Time: 11am - 2pm
Venue: Yasuko Hiraoka Myer Room (inside Sidney Myer Asia Centre)

How to get there?
By tram
From the city, take any tram on Swanston Street heading towards Melbourne University. Stop at tram stop no 1 (Melbourne University). The Sidney Myer Asia Centre Building will be right in front of you. The lecture theatre is located at the underground level.

Attendance
Attendance is compulsory for the AGM.

Nominations for 2008/2009 Committee
List of current nominations [as of 7.30am 20th September 2008]

President

• Nur Rusydina Zulkefli
• Kamal Hadi

Vice President (Melbourne)

• Mohd Amir Moslim

Vice President (Monash)

• Mohamad Azri Kamarulbahrin

Secretary

• Liyana Zainal Ariffin

Vice Secretary

• Muhd Husyaini Hasni

Treasurer

• Chuah Rhun Kiet

Activities Officer

• Mazlan Omar

Welfare Officer

• Mohammed Azmir Ariffin

Liaison Officer

• Ilani Jamin

IT Officer

• Aliyas Zakaria

PETROVIC Annual Grand Meeting, 21st October 2007

MINUTES

PETROVIC ANNUAL GENERAL MEETING

2.00-5.00pm, 21^st October 2007

Arrows on Swanston

Shazana Sofia Mustapa (Chair) President Muhammad Zafril Aznor Vice President Khaidatul Nisa Mohamed Zabidi Secretary Zuriyaty Md Yusoff Vice Secretary Aishah Mastura Supian Treasurer Muhammad Yusri Mat Lani Muhammad Ashraf Rozali Fatimah Az-Zahra’ Fikri Akmal Mohamed Saleh Hairul Hazwan Drahman Eby Joharr Rubian Mohd Yusoff Abdul Ghafar Aimi Nordin Ajjrina Annuar Alia Rashiqah Ab Rahman Anas Fadzilan Celestine Johnny Bouniu Chuah Rhun Kiet Dahlila Kamat Farah Hanim Abdullah Faridatul Akma Bahari Fariz Abdul Munir Hadri Mohd Aidnil Hazwan Razak Izdihar Abdul Hapiz Izyan Khairuddin Jovan Nair Liyana Zainal Ariffin Martin Huan Guikai Mohd Amir Moslim Mohd Faiz Abdul Razak Mohd Faiz Fuazi Welfare Officer Liason Officer Academic Officer Activities Officer IT Officer Mess Officer Mohd Safwan Abd Rahman Mohd Sharmin Mazlan Muhammad Rafiq Hamdan Muhd Husyaini Hasni Nabila Mohd Yusoff Nadiah Lotfy Nicholas Lai Xin Onn Nik Nathasha Hani Nik Isahak Nor Farhana Mohd Fazly Nor Syahira Mohd Shahib Norasyiqin binti Baharuddin Normazura Chik Omar Nur Asiah Abdul Rahman Nur Atiyah Mohd Nor Nur Badriah Burhan Raihana Rahman Rusydina Zulkefli Suhaimi Abdul Farouk Wan Saidah Hanisah Wan Iskandar Zaid Wahid Zulqisti

Welcome and Introductions

Shazana Sofia Mustapa

· The club president welcomed and thanked all members for taking time out to attend the meeting.

· The meeting agenda was run through briefly.

Secretary Report

Khaidatul Nisa Mohamed Zabidi

· The club secretary ran through the list of activities that were carried out throughout the year.

· The list of activities are as stated below.

§ General Meeting

§ Barbecue

§ Bowling Night

§ Melbourne University Night Market

§ Easter Laser Wars Activity

§ Motivational Seminar

§ Inter-club Bowling’

§ Pak Lah’s Visit

§ General Meeting and barbecue

§ Festival of Nations

§ Brain Management Workshop

§ Piala Musim Bunga

§ En. Ezidy’s Visit and Fast Breaking

§ Annual General Meeting

§ Annual Dinner

· Comments were made on successful activities and improvements that could be made.

Treasurer’s Report

Aishah Mastura Supian

· The treasurer ran through a gross budget report.

· Separate reports for activities were also reiterated.

· The final tally in the treasury was not mentioned as the final yearly activity, the annual dinner, was not over.

· The bank balance stands at AUD1000.

· Improvements to the banking system were deliberated.

· The club decided to allow the use of a Netbanking system, where the treasurer and one other authorized person would have access to the information.

· The use of Netbanking will be implemented next year (2008).

Amendments to the Constitution

1. Committee Term

It was decided that in order to serve on the committee, any interested party would need to be able to complete the entire year of study. This excludes participation by interested parties who graduate in the middle of the year.

1.

2. Dual Roles of Committee

The high committee are not allowed to hold high posts in other committees. This is due to a breach of interest for the club.

3. Voting Procedures

It was discussed if voting should be two thirds or simple majority in order to change part of the constitution.

Voting

Outgoing Committee 2007

President Shazana Sofia Mustapa

Vice President Muhammad Zafril Aznor

Secretary Khaidatul Nisa Mohamed Zabidi

Vice Secretary Zuriyaty Md Yusoff

Treasurer Aishah Mastura Supian

Welfare Officer Muhammad Yusri Mat Lani

Liason Officer Muhammad Ashraf Rozali

Academic Officer Fatimah Az-Zahra’

Activities Officer Fikri Akmal Mohamed Saleh

IT Officer Hairul Hazwan Drahman

Mess Officer Eby Joharr Rubian Mohd Yusoff

Incoming Committee 2008

President Suhaimi Abdul Farouk

Vice President Wan Saidah Hanisah Wan Iskandar

Secretary Khaidatul Nisa Mohamed Zabidi

Vice Secretary Nur Asiah Abdul Rahman

Treasurer Chuah Rhun Kiet

Welfare Officer Nur Rusydina Zulkefli

Liason Officer Nicholas Lai Xin Onn

Academic Officer Ajjrina Annuar

Activities Officer Liyana Zainal Ariffin

IT Officer Mohd Amir Moslim

Meeting Concluded 5.00 pm