PETROVIC Annual Grand Meeting, 21st October 2007

MINUTES

PETROVIC ANNUAL GENERAL MEETING

2.00-5.00pm, 21^st October 2007

Arrows on Swanston

Shazana Sofia Mustapa (Chair) President Muhammad Zafril Aznor Vice President Khaidatul Nisa Mohamed Zabidi Secretary Zuriyaty Md Yusoff Vice Secretary Aishah Mastura Supian Treasurer Muhammad Yusri Mat Lani Muhammad Ashraf Rozali Fatimah Az-Zahra’ Fikri Akmal Mohamed Saleh Hairul Hazwan Drahman Eby Joharr Rubian Mohd Yusoff Abdul Ghafar Aimi Nordin Ajjrina Annuar Alia Rashiqah Ab Rahman Anas Fadzilan Celestine Johnny Bouniu Chuah Rhun Kiet Dahlila Kamat Farah Hanim Abdullah Faridatul Akma Bahari Fariz Abdul Munir Hadri Mohd Aidnil Hazwan Razak Izdihar Abdul Hapiz Izyan Khairuddin Jovan Nair Liyana Zainal Ariffin Martin Huan Guikai Mohd Amir Moslim Mohd Faiz Abdul Razak Mohd Faiz Fuazi Welfare Officer Liason Officer Academic Officer Activities Officer IT Officer Mess Officer Mohd Safwan Abd Rahman Mohd Sharmin Mazlan Muhammad Rafiq Hamdan Muhd Husyaini Hasni Nabila Mohd Yusoff Nadiah Lotfy Nicholas Lai Xin Onn Nik Nathasha Hani Nik Isahak Nor Farhana Mohd Fazly Nor Syahira Mohd Shahib Norasyiqin binti Baharuddin Normazura Chik Omar Nur Asiah Abdul Rahman Nur Atiyah Mohd Nor Nur Badriah Burhan Raihana Rahman Rusydina Zulkefli Suhaimi Abdul Farouk Wan Saidah Hanisah Wan Iskandar Zaid Wahid Zulqisti

Welcome and Introductions

Shazana Sofia Mustapa

· The club president welcomed and thanked all members for taking time out to attend the meeting.

· The meeting agenda was run through briefly.

Secretary Report

Khaidatul Nisa Mohamed Zabidi

· The club secretary ran through the list of activities that were carried out throughout the year.

· The list of activities are as stated below.

§ General Meeting

§ Barbecue

§ Bowling Night

§ Melbourne University Night Market

§ Easter Laser Wars Activity

§ Motivational Seminar

§ Inter-club Bowling’

§ Pak Lah’s Visit

§ General Meeting and barbecue

§ Festival of Nations

§ Brain Management Workshop

§ Piala Musim Bunga

§ En. Ezidy’s Visit and Fast Breaking

§ Annual General Meeting

§ Annual Dinner

· Comments were made on successful activities and improvements that could be made.

Treasurer’s Report

Aishah Mastura Supian

· The treasurer ran through a gross budget report.

· Separate reports for activities were also reiterated.

· The final tally in the treasury was not mentioned as the final yearly activity, the annual dinner, was not over.

· The bank balance stands at AUD1000.

· Improvements to the banking system were deliberated.

· The club decided to allow the use of a Netbanking system, where the treasurer and one other authorized person would have access to the information.

· The use of Netbanking will be implemented next year (2008).

Amendments to the Constitution

1. Committee Term

It was decided that in order to serve on the committee, any interested party would need to be able to complete the entire year of study. This excludes participation by interested parties who graduate in the middle of the year.

1.

2. Dual Roles of Committee

The high committee are not allowed to hold high posts in other committees. This is due to a breach of interest for the club.

3. Voting Procedures

It was discussed if voting should be two thirds or simple majority in order to change part of the constitution.

Voting

Outgoing Committee 2007

President Shazana Sofia Mustapa

Vice President Muhammad Zafril Aznor

Secretary Khaidatul Nisa Mohamed Zabidi

Vice Secretary Zuriyaty Md Yusoff

Treasurer Aishah Mastura Supian

Welfare Officer Muhammad Yusri Mat Lani

Liason Officer Muhammad Ashraf Rozali

Academic Officer Fatimah Az-Zahra’

Activities Officer Fikri Akmal Mohamed Saleh

IT Officer Hairul Hazwan Drahman

Mess Officer Eby Joharr Rubian Mohd Yusoff

Incoming Committee 2008

President Suhaimi Abdul Farouk

Vice President Wan Saidah Hanisah Wan Iskandar

Secretary Khaidatul Nisa Mohamed Zabidi

Vice Secretary Nur Asiah Abdul Rahman

Treasurer Chuah Rhun Kiet

Welfare Officer Nur Rusydina Zulkefli

Liason Officer Nicholas Lai Xin Onn

Academic Officer Ajjrina Annuar

Activities Officer Liyana Zainal Ariffin

IT Officer Mohd Amir Moslim

Meeting Concluded 5.00 pm